Administrative Assistant for AMLA (m/w/d)

DEKRA Arbeit GmbH is seeking a dedicated and reliable Administrative Assistant (m/f/d) Finance for a company in the finance sector in Frankfurt am Main. In this role, you will provide general administrative and organizational support, including meeting coordination, document preparation, correspondence, and internal task coordination.

Responsibilities:

• Coordinate and provide administrative support for meetings, workshops and events related to Direct Supervision activities, including Right-to-Be-Heard and transfer-of-powers processes.

• Prepare agendas, meeting materials, minutes and action logs, and follow up on agreed actions and deadlines.

• Support the preparation, compilation, maintenance and structured filing of case files, correspondence and supporting documentation relating to supervised entities.

• Assist with the preparation, submission and tracking of documents requiring Executive Board and General Board review and approval.

• Maintain calendars, contact lists, decision and action trackers, and other planning and administrative records.

• Provide administrative and organisational support to supervisors and the wider team, including onboarding and training activities.

• Coordinate administrative interactions with NCAs, supervised entities and internal stakeholders.

• Support recruitment and onboarding processes, including candidate communication, interview scheduling and organisational arrangements.

Requirements:

• Secondary education

• 1-5 years of administrative experience

• MS Office package: Outllok, Word, Excel, PPT.

• Document management experience

• English is the standard working language and therefore a C1 level is required

• Strong ability to draft clear, accurate and well-structured documents in English.

• Strong organisational and meeting coordination skills.

• Excellent organisational skills and ability to work independently under pressure and tight deadlines.

• Strong service orientation and problem-solving skills.

• Excellent communication and interpersonal skills.

What we offer:

• A interim employment contract according to the DGB/GVP collective agreement

• Above-average compensation, plus holiday and Christmas bonuses

• An interesting position that matches your qualifications, with the possibility of permanent employment by the client company

Your path to us:

If you would like to apply directly, you are welcome to send us your CV by email or submit your information via the online application form. In the online application, you can upload your CV after entering your contact details. We promote diversity and warmly welcome all applications

ab sofort